tapzy
Start free
FormsVerified responsesSpam protectionLink in BioShort linksQR codes
TemplatesIntegrationsComparePricingFree toolsBlogLog in
A ready-to-make-yours form

Event RSVP form template

Know exactly who’s coming with this free event RSVP form template. Guests confirm whether they’ll attend, and only those who say yes are asked how many guests they’re bringing and about dietary needs.

Read the template guide
Use this templateFree to customize. No code needed.
Explore more:Form templatesRun events & trainingAll templates
The real thing. Go ahead, try it.
Open in a new tab

What’s inside this form

6 questions, ready to edit. Add, remove or reword any of them.

Make it yours
  1. 1Your nameName
  2. 2EmailEmail
  3. 3Will you be attending?Yes / No
  4. 4How many guests are you bringing?Number
  5. 5Any dietary requirements?Checkboxes
  6. 6Anything you'd like us to know?Long text
A little guidance

Make the most of your next form.

Questions to consider for your event RSVP form

The template covers the essentials. Use these as ideas when you edit it: keep the ones that fit your purpose and add any details your process needs.

  • Which sessions or days will you attend?
  • Do you need parking or travel information?
  • Do you have any accessibility needs?
  • Would you like a reminder before the event?
  • Can we share your name on the guest list?

How to use the responses

Add up the guest counts to plan seating and catering, and share dietary needs with your caterer a week before. Send a reminder to everyone who said yes, and a short follow-up to those who didn’t respond.

Keep the RSVP short for people who can’t come

The template uses logic so guests who say no finish after one question. People who say yes see the guest count and dietary questions. It’s quicker for everyone and keeps your data clean.

Put the date, time and place in the form’s intro so guests can confirm without checking the invitation again.

How to customize and share this template

  1. 1

    Add your event name, date and venue to the heading and intro.

  2. 2

    Edit the dietary options and add any questions about sessions or travel.

  3. 3

    Share the link in your invitation email, WhatsApp group or event page, and track the count in your responses.

Make it yours with Tapzy.

Start free with no credit card. Every template works on every plan.

Logic for attendees

Only guests who say yes are asked about plus-ones and dietary needs.

Confirmation emails

Send guests an automatic confirmation with the event details.

Live guest list

Sync RSVPs to Google Sheets or Notion to share with co-hosts.

Frequently asked questions

What should an RSVP form ask?

Name, email, whether they’re attending, number of guests and any dietary or access needs.

Can I use this for a wedding?

Yes. Edit the heading and questions, for example to add meal choices or a song request.

How do I track the number of attendees?

The guest count question adds up in your responses, and you can sync it to Google Sheets.

Is the RSVP template free?

Yes, on every plan.

Can I customize this event RSVP form template?

Yes. Add, remove or reword any question, change the design, add logic, and edit the thank-you screen before you publish. No code needed.

A few more possibilities

Keep the ideas coming.

Explore all run events & training
Survey · 6 questionsEvent feedback templatePost-event survey on sessions, speakers, venue and what to change.Make it yoursSurvey · 6 questionsTraining feedback templateRate the content, the trainer and how ready people feel to apply it.Make it yoursSurvey · 5 questionsWorkshop feedback templateEnd-of-workshop survey on usefulness, pace and the most valuable part.Make it yours

A starting point. Make it your own.

Copy the free event RSVP form template into your account, add your personal touch and share it by link, embed or QR code. Free forever, no credit card.

Use this templateAll templates